There has been a comment recently around the financials of the club, I think it was more aimed at someone accusing me of pilfering, but regardless of that, this needed to happen in the long run anyway.
So, there is a new system in place for the club finances and I would like to explain that process to you all now, just so that you ALL know that money is NOT being taken by any of the admin team for their own gain, and to show that money gained by the club is going into re-investment in club equipment, running the website etc.
So, 2 treasurers are being appointed. The first of which is
@dognero, the second is to be confirmed.
We felt that the treasurers should be active members on the forum, not part of the admin team, and been around for a long time. The two members I have asked are members that I trust implicitly with the funds.
A new PayPal account has been set up by Dognero. None of the admin team have ANY access to this account. None of us have a password or any knowledge of funds available.
Any merchandise sold (stickers, clothing etc) that the club get benefit from will go to the new paypal account which is now
STORE@ELGRANDOC.UK
The ONLY exception to this will be when one of the admin team are organising a meet and collecting ticket money, in this instance, all money will be paid to their PERSONAL PAYPAL ACCOUNT. Obviously you will be able to check that ticket fees etc are all correct with the event itself, and assuming you receive your ticket, no profit has been made by the organiser.
PROCESS TO WITHDRAW FUNDS
This is the important bit. For any of the admin team (this includes CLUB REPS), first of all the expense must be discussed within the admin team. Acceptable expenses will be competition prizes, club equipment (banners, marquee, flags, etc), event consumables (charcoal, first aid kits, etc), club stationery (spotted cards, flyers, etc) and merchandise stocking (stickers etc).
Once the expense has been discussed and agreed buy us, the requesting team member must then send a request via PM to both of the treasurers with a description of what the expense is, how much it is, and the paypal address the funds are to be sent to.
Once the purchase has been made, a screenshot of the invoice/receipt must then be sent to the treasurers to prove the purchase has been made. If no receipt/invoice is provided, that team member will be banned from the club.
There are some automatic payments that come out of the club paypal account, these are website hosting fees and URL licence fees.
I really hope that this new process puts member's minds at ease with regards to how the club finances are being used. None of the admin staff of ElgrandOC have ever made money out of the club. But thanks to someone's accusations, there is now MORE work that we will have to do in order to keep things running smoothly.
I will say now that if there is any more backlash surrounding this, any more accusations or any more aggro given to me over how the club is ran, I will turn it all off. Because I am completely 100% totally at my whit's end with regards to the stress running this place gives me.
If I do get to that point and the resource is something that people do not want to lose, I will SELL ownership of the forum to someone else and pass the stress onto them. But that discussion can be held at a later time IF it comes to that. I've put countless hours into setting this place up, and for accusations such as this to be thrown at me makes me sick. Even if I had ever taken money from the club, it could never be enough to compensate for the hours put in and the abuse I've received.
Feel free to discuss.
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